Information collected
The public forms may collect name, contact information, company, job preferences, hiring requirements, messages and candidate resumes. Technical security information such as a one-way IP hash and browser user agent may be recorded for abuse prevention.
Purpose
Information is used to respond to enquiries, assess job profiles, support hiring requirements, create job alerts and maintain recruitment records. Candidate information should be shared with clients only through the applicable consent and access process.
Access and security
Public enquiry records are available only to authenticated ATS users with the relevant recruitment access. Finance, tax, vendor and internal user-management modules are separate from the public website.
Retention and requests
Define a documented retention period for enquiries, candidate resumes and job alerts. Provide a monitored email or process for access, correction, withdrawal and deletion requests.
Legal review required
This template is operational guidance and not a substitute for a final privacy notice reviewed for the Digital Personal Data Protection Act, 2023, applicable rules, contracts and actual business practices.